Quote Object Profile: The Commercial Proposal Manager
Transform deal configurations and pricing negotiations into structured documents for proper review and approval.
Object Purpose
Commercial Proposal
The Quote object represents the formal commercial proposal between your organization and a potential customer.
Contract Manager
It acts as the professional contract manager of your CRM, translating sales conversations into clear commercial terms while maintaining pricing governance and approval workflows.
Value Creation Role
Converting deal configurations into formal proposals
Enabling structured pricing governance
Supporting complex approval processes
Creating accountability for pricing decisions
Bridging sales conversations to orders
Maintaining clean pricing records
Natural Birth of a Quote
1
Deal configuration completion
2
Pricing request submissions
3
Customer proposal needs
4
Contract negotiations
5
RFQ/RFP responses
6
Solution customization
Growth and Evolution
1
Creation Stage
- Basic quote details
- Initial configuration
- Standard pricing
- Default terms
2
Review Stage
- Technical validation
- Pricing approval
- Term confirmation
- Resource verification
3
Negotiation Stage
- Customer feedback
- Price adjustments
- Term modifications
- Timeline alignment
4
Finalization Stage
- Final approval
- Document generation
- Customer acceptance
- Order creation
Value Relationships
Deal Record (Opportunity Context)
- Links to sales process
- Maintains deal alignment
- Tracks negotiations
- Supports forecasting
Line Items (Configuration Details)
- Captures product details
- Maintains pricing
- Tracks customization
- Enables fulfillment
Order Records (Commercial Execution)
- Facilitates conversion
- Maintains terms
- Enables fulfillment
- Tracks execution
Core Properties
Identification
- Quote Number
- Description
- Status
- Version
- Owner
- Expiration Date
Commercial Terms
- Total Amount
- Currency
- Payment Terms
- Delivery Terms
- Valid Until
- Acceptance Terms
Configuration Details
- Product Selection
- Custom Requirements
- Technical Specs
- Service Levels
- Resource Needs
- Timeline Commitments
Approval Tracking
- Technical Review
- Pricing Approval
- Legal Review
- Executive Sign-off
- Customer Acceptance
Pipeline Management: Stage Progress
1
2
3
4
5
1
1. Draft
Initial configuration, basic pricing, standard terms, internal review
2
2. Technical Review
Specification check, resource validation, timeline confirmation, risk assessment
3
3. Commercial Review
Pricing approval, term validation, margin confirmation, contract review
4
4. Customer Review
Proposal presentation, term negotiation, configuration adjustment, timeline alignment
5
5. Final Approval
Document generation, signature routing, order creation, implementation initiation
Success Patterns
Engagement Indicators
Strong quotes demonstrate:
- Clear specifications
- Proper approvals
- Complete documentation
- Quick processing
- Clean conversion
Value Multiplication
Quotes multiply value through:
- Configuration accuracy
- Pricing optimization
- Process efficiency
- Risk mitigation
- Customer satisfaction
Common Friction Points
Data Management
- Version control
- Change tracking
- Approval history
- Document generation
- Term standardization
System Integration
- CPQ integration
- ERP synchronization
- Document management
- E-signature platforms
- Order systems
Growth Opportunities
Near-term Enhancement
- Automated approvals
- Intelligent pricing
- Template management
- Process automation
- Analytics enhancement
Future Possibilities
- AI-powered configuration
- Dynamic pricing
- Predictive approvals
- Risk assessment
- Success prediction
Quote Object: Foundation for Effective Management
1
2
3
4
1
Clean Data Architecture
2
Clear Commercial Records
3
Complex Pricing Management
4
Effective Approval Processes
This object profile provides the foundation for implementing effective quote management in HubSpot, enabling organizations to properly manage complex pricing and approval processes while maintaining clean data architecture and clear commercial records.
Quote Object: Bridging Sales and Execution
1
Sales Conversations
Initial discussions and negotiations with potential customers
2
Quote Generation
Formal proposal creation based on agreed terms
3
Approval Process
Internal and external review and acceptance
4
Order Creation
Conversion of accepted quote to actionable order
The Quote Object: Your CRM's Contract Manager
Governance
Maintains pricing governance and approval workflows
Documentation
Transforms deal configurations into structured documents
Negotiation
Supports the entire negotiation process from initial proposal to final agreement
Analytics
Provides valuable data for sales forecasting and performance analysis
Document Information